VertexGraph sends out various emails to users, including when someone shared a folder to them, when there’s a detection of a new login on a device, etc. In this guide, we will show how to send out an email using a gmail account owned by the organization instead of using the default VertexGraph email service.
Generating app password in Gmail
1. Login to Gmail for the account that you want to send emails from
2. In Gmail, click on the user profile picture, then click on “Manage your Google Account”
3. You will need to make sure you have 2FA enabled, you can do that by clicking on the “Security” tab, and then “2-Step Verification”. You can then follow Google’s guide to set it up.
4. After setting up two-factor authentication, you should see an “App passwords” option under “Signing in to Google”. Click on it.
5. In the “Select app” dropdown, choose “Other (Custom name)”
6. Give it a name, e.g. “VertexGraph”, and select “Generate”
7. The app password will show on a pop-up box, copy this password
Configure email service in VertexGraph
1. In the VertexGraph admin dashboard, click on the user avatar on the top right
2. Click on the “Settings” option
3. Click on “Configure” under “Email Service”
4. In the dropdown, select “SMTP” and click “Continue”
5. For SMTP Server Address, enter smtp.gmail.com, also turn on the “Use SSL” toggle.
6. Make sure the “Authentication” toggle is turned on. Then enter the email address in the “Authenticate User” field and paste the app password generated in Gmail from earlier into the “Password” field.
7. Click “Apply” to save the setting
Testing the setting
1. Now suppose a user shares a folder with someone else
2. Then the other user should see the email sent from the mailbox we configured (in this example, vertexgraph123@gmail.com)
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